Personal Assistant (Travel Planning)

About the role

A highly professional, discreet and resourceful Personal Assistant is sought to support a CEO with regional responsibilities. The role combines strong organisational skills and sound judgement with the ability to manage both business and selected personal administrative matters with maturity and confidentiality. Travel planning and logistics account for about 85% of the work.

Key responsibilities

• Plan and coordinate end-to-end travel arrangements (flights, accommodation, ground transport, itineraries) for business and selected personal travel
• Research and recommend dining, activities and experiences matching the CEO's preferences
• Coordinate overseas meetings, events and engagements, including venue sourcing, logistics and vendor liaison
• Manage VIP arrangements such as lounge access, priority services and special requests
• Prepare and manage travel documentation, including visas and insurance
• Track travel expenses, manage receipts and liaise with Finance on expense claims
• Book leisure and recreational activities and support ad-hoc administrative matters
• Manage the CEO's calendar, act as a gatekeeper for emails and calls, and prepare briefing materials and notes
• Draft communications on behalf of the CEO and liaise with internal stakeholders, board members, vendors and service providers

Required profile

• Minimum 5-8 years' experience supporting a senior executive, entrepreneur or family office
• Strong experience in complex travel planning and logistics
• Highly organised, resourceful and able to work independently
• Discreet, trustworthy with excellent judgement and strong confidentiality
• Comfortable with occasional after-hours coordination for travel or urgent matters