Property Executive cum Facilities Management Supervisor

About the role

JLL is hiring a Property Executive cum Facilities Management Supervisor (FSM) for an on-site position in Singapore. The role manages and monitors repair and replacement work, including defect rectification during the Defects Liability Period (DLP), and acts as the main liaison between the building owner, the facility management contractor and tenants.

Key responsibilities

• Manage and monitor repair and replacement work and defect rectification during the DLP, and liaise with the building owner, FMC and tenants across sites
• Engage with tenants so their needs are met during works, especially where operations are affected
• Ensure safety, code-compliant and functional facilities, and attend all meetings and inspections while giving periodic updates and status projections
• Prepare, collate and submit engineering, facilities and project reports at the required frequency
• Build strong working relationships with client representatives and key suppliers and service providers
• Fire safety: develop and implement fire safety procedures, conduct regular inspections, coordinate with consultants and authorities, train staff and tenants, run drills and maintain fire detection and suppression systems
• Project management: attend project meetings, give progressive updates, submit progress and completion reports, and follow up after the DLP until defects are rectified
• Facilities management: promote a safety-first culture, escalate escalations affecting performance to the manager, serve as the liaison for facilities services and ensure compliance with client policies, government regulations and JLL's EHS, procurement and financial policies
• Act as the key point of contact for tenant engagement and work on communication materials

Required profile

• Diploma in Building or Facilities Management from a recognised institution with at least 3 years of relevant experience (M&E and/or civil or building background preferred); alternatively ITE/NTC facility management or technical discipline with at least 5 years' experience
• Experience and technical knowledge in facilities management and project management
• Knowledge of statutory requirements
• Good customer service, interpersonal and problem-solving skills, and ability to work independently under pressure

Required skills

• Microsoft Office, MS Project, PowerPoint and Excel
• Technical and project management knowledge and good understanding of facilities operations