Receptionist, Administration

About the role

Citic CLSA is looking for a Receptionist who performs a variety of administrative and clerical functions to support the day-to-day running of the office and its product lines. The role works closely with the Office Manager and the Administration team, providing support wherever it is needed.

Key responsibilities

• Run the front desk, manage reception functions, direct calls and greet visitors professionally
• Coordinate visitor check-ins and book meeting rooms, including VO rooms
• Support corporate and client events and meetings by arranging refreshments, presentation equipment and materials
• Maintain the secure access card inventory in line with security protocols
• Organize courier services for domestic and international deliveries within budget and deadlines
• Handle photocopying, faxing, binding, filing and document management
• Help with workplace safety and contribute to ISO 14001:2015 environmental compliance
• Provide coverage for roles such as Tea Lady, Facilitator and Office Administrator when staff are absent
• Manage office and pantry inventory and replenishment
• Arrange travel itineraries and accommodation for clients and overseas colleagues
• Carry out ad hoc assignments and special projects as directed by the Office Manager

Required profile

• Ideally a Bachelor's degree in any discipline
• At least 2-3 years of relevant experience in a similar administrative coordination role
• Excellent spoken and written English and Mandarin, to liaise with head office and clients
• Strong organizational skills, professional manner and teamwork

Required skills

• Microsoft Office: PowerPoint, Excel and Word
• Front-desk and administrative coordination