Receptionist & Administrative Assistant (2-Year Contract)

About the role

We are seeking a Receptionist & Administrative Assistant to join the Administration & Procurement team at Maybank Securities on a two‑year fixed‑term contract. As the first point of contact, you will create a professional and welcoming experience for visitors, vendors and employees while supporting daily office operations.

Key responsibilities

• Greet visitors in a friendly and professional manner.
• Handle incoming calls and route them appropriately.
• Maintain and update employee contact lists.
• Manage incoming and outgoing mail (internal and external).
• Coordinate facilities bookings such as meeting rooms and event halls.
• Ensure common areas and meeting rooms are tidy.
• Assist with event setups, catering and vendor coordination.
• Support simple logistics arrangements and pantry supplies.
• Prepare and serve beverages when required.
• Perform filing, documentation, data entry and general administrative duties.
• Support procurement and other administrative matters as assigned.
• Carry out ad‑hoc operational tasks delegated by the reporting manager.

Required profile

• Higher Nitec or Diploma in Business Administration or related field.
• Minimum 1 year of experience in a corporate environment, preferably in receptionist, front‑desk or administrative support.
• Experience with general administration, facilities booking, housekeeping coordination, documentation, filing and mail handling.
• Strong attention to detail, good communication and interpersonal skills.
• Professional, proactive attitude with a customer‑service mindset.
• Fresh graduates are welcome to apply.

Required skills

• Microsoft Office applications