Receptionist/Secretary

About the role

We are looking for a professional Receptionist/Secretary to provide comprehensive administrative support to our lawyers and ensure smooth front‑desk operations. The successful candidate will be the first point of contact for clients and will manage a variety of office tasks in a fast‑paced legal environment.

Key responsibilities

• Manage lawyers’ diaries, travel arrangements, expense claims and maintain CPD training records.
• Greet clients, answer and direct calls and emails, and oversee meeting‑room bookings.
• Prepare, format and amend correspondence and legal documents, including translation when required.
• Assist with billing by preparing accurate invoices in line with firm guidelines.
• Handle incoming and outgoing mail, monitor office supplies and coordinate with vendors.
• Provide basic IT support for video conferences, troubleshoot simple issues and support new‑hire onboarding logistics.

Required profile

• Secondary school education with proven experience in a similar secretarial or front‑desk role, preferably within a law firm or professional services setting.
• Strong verbal and written communication skills with a courteous telephone etiquette.
• Highly organized, detail‑oriented and able to multitask in a fast‑moving environment.
• Proactive, reliable and service‑driven with the ability to work independently or as part of a team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint