Secretary / Receptionist

About the role

Fleet Ship Management, a third-party ship management company with offices in 12 countries, is hiring a Secretary / Receptionist for its Singapore office. Reporting to the Country Head, the role provides secretarial and administrative support to the office and delivers excellent customer service to clients and guests by phone or in person.

Key responsibilities

• Provide administrative and secretarial support as assigned by the Country Director, including prompt follow-up on claims, data collation and analysis, documentation and filing, and coordination of the Director's engagement with internal and external stakeholders
• Prepare reports and presentation materials for business presentations
• Handle phone inquiries, welcome clients and guests, monitor visitor access and security, and manage mail, postal and delivery matters
• Keep the office tidy and clean, procure office and pantry supplies, maintain printers and copiers, and manage office facilities and telecom matters
• Support office events and carry out other ad hoc duties as assigned

Required profile

• 1 to 2 years of secretarial, receptionist or office administration experience
• Some events or facilities management experience is preferred
• Degree holder

Required skills

• Proficiency in Microsoft Office, specifically PowerPoint and Excel
• Outlook 365