Senior Administration & Facilities Executive

About the role

The Asia-Europe Foundation (ASEF) seeks a senior professional to oversee day‑to‑day office administration and facilities management. This individual contributor will ensure smooth operations, support major events, and maintain a safe, productive workplace for all staff.

Key responsibilities

• Provide administrative and logistical support to all departments and major ASEF events, handling setup, documentation, and communication.
• Prepare and manage the annual administration budget, track expenses, process utility bills, and maintain accurate financial records.
• Oversee office equipment, vendor coordination, workplace safety, and asset management to ensure efficient facility operations.
• Assist senior management with administrative tasks and ensure timely dissemination of operational updates.

Required profile

• Proven experience in office administration and facilities management.
• Ability to manage budgets, vendor relationships, and logistical arrangements.
• Strong organizational skills and attention to detail.

Required skills

What we offer

• One‑year contract with a three‑month probation period.
• Competitive monthly salary ranging from SGD 3,800 to 5,800.
• Opportunity to work in an international, intergovernmental organization.