Senior Administrative Assistant

About the role

We are seeking a Senior Administrative Assistant to provide confidential secretarial, administrative and clerical support to senior management and the wider department. The role requires independent judgement, initiative and the ability to handle routine and semi‑routine matters efficiently.

Key responsibilities

• Screen telephone calls, take messages and direct calls appropriately.
• Open, sort and distribute departmental and executive mail; organise the executive’s schedule.
• Maintain capital equipment and departmental budgets, process vendor invoices and expense reports.
• Coordinate payroll‑related information with Human Resources and manage salary budget data.
• Arrange complex domestic and international travel, as well as client entertainment.
• Set up and maintain filing systems, office supply inventory and meeting‑room bookings.
• Provide guidance and mentoring to junior administrative staff and serve on project teams.
• Enter timesheets, generate routine reports and support spreadsheet/database projects.

Required profile

• High School Diploma or equivalent.
• Minimum 5 years of administrative office experience or an equivalent mix of education and experience.
• Strong knowledge of organisational policies, safety procedures and ability to learn additional programmes.
• Excellent oral and written communication and arithmetic skills.

Required skills

• Advanced proficiency with office equipment (copiers, fax machines, adding machines).
• Advanced use of office automation software – word processing, spreadsheets, presentation and email/calendar applications (e.g., Microsoft Office Suite).
• Ability to work with database or spreadsheet tools for reporting and project set‑up.