Senior Executive, Admin

About the role

The Senior Executive, Admin provides comprehensive administrative, finance coordination, and facilities support to Pacific Flight Services (PFS). This role ensures day‑to‑day operational effectiveness by managing finance processes, staff claims, billing requests, facilities upkeep, and general administrative functions in line with company policies.

Key responsibilities

• Coordinate finance‑related administrative activities, including invoice processing, expense tracking, payment follow‑ups, and maintenance of finance tracking logs.
• Process ePRs, invoices, billing documentation and assist the Sales team with billing preparation, submission, verification and coordination with Finance.
• Support pilots and flight crew with claims submission, flight allowances, P‑card transactions and expense claims, liaising with Finance, Payroll and Procurement to resolve discrepancies.
• Maintain accurate fixed‑asset registers, oversee annual asset mustering, and ensure proper registration and tracking of IT equipment and other company assets.
• Coordinate with contractors, vendors and service providers for office and operational premises upkeep, raise and track service tickets, and monitor completion of works.
• Provide administrative support for staff onboarding and off‑boarding, manage security and airport access passes, and maintain filing systems and staff documentation.
• Handle procurement and coordination of uniforms, equipment, pantry supplies, and other office administration tasks.
• Maintain records related to headcount, training, certifications and operational compliance, and perform ad‑hoc administrative duties as required.

Required profile

Required skills