Senior Executive / Assistant Manager – Exhibition Operations

About the role

The NTU Museum is looking for a Senior Executive / Assistant Manager to support the planning, delivery and administration of its exhibitions and related programmes. This role combines project coordination, collections record-keeping and vendor liaison to ensure smooth museum operations.

Key responsibilities

• Coordinate and administer exhibitions, outreach activities and public-engagement initiatives.
• Assist in exhibition planning, logistics, installation, de-installation and vendor documentation.
• Maintain collections records, archive documentation, condition reports, image files and loan paperwork.
• Track procurement and finance processes, including quotations, purchase requests, invoices and payment follow-up in line with NTU policies.
• Liaise with artists, designers, contractors, internal departments and external partners.
• Provide administrative support for workshops, talks, tours and other public-facing programmes.
• Prepare proposals, reports, presentation materials and publicity information.
• Organise and document artworks displayed across campus locations.
• Review and improve museum workflows and administrative processes.

Required profile

• Bachelor’s degree in Arts, Arts Management or a related field.
• 2–3 years of relevant experience in museums, galleries, cultural institutions or public-sector administration.
• Strong administrative ability with high attention to detail and accurate record-keeping.
• Excellent communication and interpersonal skills for professional liaison.
• Comfortable working with museum, art, cultural or heritage content.
• Good organisational and coordination skills to manage multiple timelines.
• Knowledge of museum, gallery, archive or exhibition processes is advantageous.

Required skills