Team Assistant - Executive Support and Office Operations

About the role

Clermont is looking for a Team Assistant to keep its office running smoothly. The role covers office administration, facilities management, diary and travel coordination, events and operations support, and supports senior leadership, including international travel often at short notice. The person works closely with senior management and House members and takes on any task with a positive spirit.

Key responsibilities

• Provide executive support to the Chairman and senior leadership, including travel at short notice and covering executive assistant duties when needed
• Manage complex, multi-stakeholder diaries and coordinate international travel end to end, including flights, accommodation, visas and detailed itineraries
• Oversee office facilities and upkeep, and act as main liaison with facilities partners
• Manage petty cash and process invoices
• Plan and coordinate events, meetings and visits
• Manage stock control and inventory checks, and ensure health and safety regulations are followed
• Document office procedures and maintain administrative records
• Lead office improvement projects and initiatives
• Support day-to-day HR operations, including pre-boarding, onboarding and offboarding, and ad hoc HR projects
• Provide leave cover for other office support roles and take on other tasks as required

Required profile

• Ideally a university degree
• At least five years' experience in administrative or executive support, ideally ten years or more supporting C-suite or Board-level executives, with exposure to the professional services or service industry
• Strong office management and organisational skills, with excellent attention to detail
• Proven problem-solving skills and discretion with confidential matters
• A love of travel and flexibility to travel internationally at short notice
• Willingness to take on any task, with a hands-on, collaborative approach and excellent verbal and written communication skills

Required skills

• Proficiency in Microsoft Office

What we offer

• An opportunity to become a trusted member of the support team at an international business group, working closely with senior leaders and gaining exposure to international travel
• Investment in people development and strong opportunities to build experience and skills