Workforce Administrative Assistant

About the role

We are seeking a highly organised and proactive Workforce Administrative Assistant to support manpower administration and records management for our underground utilities infrastructure business. The role ensures accurate deployment records and provides essential administrative support to keep workforce operations running smoothly.

Key responsibilities

• Maintain and update the manpower database and application‑based records (e.g., AppSheet or equivalent).
• Monitor and track expiry of worker certifications and training records.
• Prepare manpower reports for management review and operational planning.
• Assist in consolidating documents required for IPA (In‑Principle Approval) applications.
• Ensure records comply with company policies and regulatory requirements.
• Liaise with workers to obtain and verify required documentation.
• Raise training requisitions for team formation, upskilling, and workforce replacement.
• Support general administrative duties and ad‑hoc tasks assigned by management.
• Assist in coordination and execution of company events when required.
• Perform any other duties as assigned by the immediate supervisor or Head of Department.

Required profile

• Minimum GCE "O" Level or equivalent.
• 1‑2 years of relevant administrative experience.
• Strong organisational and time‑management abilities.
• High attention to detail and accuracy in data handling.
• Good communication skills for coordination with internal stakeholders.
• Ability to work independently and as part of a team.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• AppSheet or similar digital record/database tools

What we offer

• 5‑day work week at our North Singapore office (No. 3 Sungei Kadut Drive).
• Company‑provided shuttle service from Woodlands and Kranji MRT stations.
• Company‑provided lunch bus for meals.
• 14 days of annual leave, with additional leave based on tenure.
• Exclusive corporate telecommunication sign‑up benefits.