Administrative Assistant – Project Support

About the role

We are seeking an Administrative Assistant to provide comprehensive support to our project teams. You will handle documentation, coordinate information flow, and ensure smooth daily operations for our underground utilities infrastructure projects.

Key responsibilities

• Compile and upload claim documents, including site records and photographs, to the shared drive.
• Maintain an organised filing system, categorising records by project and work order.
• Verify that daily claim photos meet submission standards and provide feedback on non‑compliant items.
• Liaise with supervisors or project leads to resolve recurring photo issues.
• Monitor site teams' performance in delivering accurate documentation for claims.
• Assist with data entry and updates in project‑related systems.
• Support meeting coordination, prepare minutes, action lists, and follow‑up tracking.
• Perform other administrative duties as assigned to support operational needs.

Required profile

• Diploma or equivalent in Business Administration or a related field.
• 1‑2 years of experience in administrative or project support roles, preferably in a project environment.
• Basic understanding of project documentation, reporting, and claims processes.
• Strong organisational attention to detail and good communication skills.

Required skills

• Proficiency in Microsoft Office applications.

What we offer

• Company‑provided shuttle service from Woodlands and Kranji MRT stations.
• Company‑provided lunch bus for meals.
• 14 days of annual leave, with additional leave based on tenure.
• Exclusive benefits under our Corporate Telecommunication Scheme.
• Access to medical teleconsultation services and comprehensive medical and dental coverage.