Executive Assistant to Investment Team

About the role

Our client, a leading investment firm, is looking for a top‑notch Executive Assistant to provide comprehensive administrative and operational support to senior members of a high‑performing Investment Team. The role demands exceptional judgment, discretion and the ability to anticipate needs in a fast‑moving, confidential environment.

Key responsibilities

• Provide proactive administrative support to Managing Directors, Principals and other investment professionals.
• Manage complex, frequently changing calendars across multiple time zones and schedule internal and external meetings.
• Coordinate domestic and international travel, including flights, visas, accommodation and detailed itineraries.
• Prepare and process expense reports accurately and on time.
• Monitor incoming communications, ensure timely follow‑up and act as a key point of contact for stakeholders, portfolio companies, advisors and investors.
• Organise client and investor meetings, management presentations, team events and off‑site conferences, handling logistics and meeting materials.
• Assist with document management, legal and compliance documentation, and maintain confidential information.
• Maintain accurate contact databases, distribution lists and support cross‑functional administrative processes.

Required profile

• Bachelor’s degree preferred.
• 5‑8 years of Executive Assistant experience supporting senior executives in private equity, investment banking, asset management, consulting or professional services.
• Proven ability to work in a fast‑paced, client‑centric and highly confidential environment.
• Excellent verbal and written communication skills in English.
• Strong organisational, prioritisation and attention‑to‑detail capabilities.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Teams.