HR & Office Operations Coordinator

About the role

We are looking for a detail‑oriented HR & Office Operations Coordinator to support HR, office administration and workplace operations across APAC. The role combines HR administration, vendor coordination, office management, compliance reporting and employee support to ensure smooth day‑to‑day operations.

Key responsibilities

• Coordinate invoices, purchase orders, payments and procurement activities while maintaining accurate records and documentation.
• Support logistics, travel arrangements and operational needs for employees and teams, and liaise with Finance, HR, vendors and internal stakeholders.
• Manage office supplies, courier services, reception and visitor management to maintain a professional and welcoming environment.
• Coordinate workforce surveys and statutory reporting to Singapore authorities (MOM, IMDA), monitor deadlines and ensure timely, accurate submissions.
• Respond to routine employee, vendor and stakeholder enquiries, provide administrative support and identify process‑improvement opportunities.

Required profile

• 3‑5 years of experience in HR administration, office operations or a similar coordination role.
• Strong attention to detail and high accuracy when handling data, documentation and administrative processes.
• Excellent organizational, prioritization and stakeholder‑management skills, with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Ability to work independently while collaborating effectively with regional and cross‑functional teams.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint