Legal Secretary – Corporate & Secretarial Support

About the role

Reolink is seeking a Legal Secretary to provide comprehensive administrative and secretarial support to its Singapore International Headquarters. The role works closely with Legal, Finance, and HR teams, ensuring smooth corporate and legal operations across APAC.

Key responsibilities

• Prepare, format, proofread, and file legal documents, contracts, NDAs, board resolutions, and corporate templates.
• Maintain the contract register, legal document repository, and corporate secretarial records for all APAC entities.
• Support board minutes, statutory filings, entity KYC documentation, and coordination with company secretaries in each jurisdiction.
• Track contract renewal dates, compliance timelines, and flag actions for Legal Management.
• Liaise with external law firms, notaries, and government agencies such as ACRA and IRAS.
• Assist with trademark, IP, and licensing administration, including renewals and filings.
• Gather data and compile documents for corporate matters like transfer pricing, entity restructuring, and regulatory correspondence.
• Provide ad‑hoc support to Finance, Legal, and HR functions as required.

Required profile

• Diploma in Business Administration, Paralegal Studies, or a related field.
• 2–4 years of experience in executive assistance, legal assistance, paralegal work, corporate secretarial, or legal administrative support, preferably in a multinational environment.
• Familiarity with corporate secretarial practices and Singapore company law (ACRA) is an advantage.
• Strong interpersonal skills and professional communication abilities.

Required skills

• Proficiency in preparing and managing legal and corporate documents.
• Knowledge of statutory filing requirements and corporate governance.
• Ability to coordinate with external counsel and government agencies.

What we offer

• 5‑day work week, onsite at a modern office near Kaki Bukit MRT (relocating to Tai Seng MRT in Aug 2026).
• Medical and dental benefits.
• Eligibility for yearly bonus and performance bonus.
• Opportunity to work in a fast‑growing, innovative technology company with a global footprint.