Legal Secretary – Singapore Office

About the role

Simpson Thacher is establishing a new Singapore office and seeks a dedicated Secretary to provide high‑quality administrative support to attorneys and professional staff. The role contributes to a first‑class employee experience across the Singapore team.

Key responsibilities

• Act as gatekeeper for fee earners, handling calls and providing accurate information.
• Manage diaries, arrange travel (domestic and international) and coordinate meetings, including room bookings and catering.
• Draft, amend, format, and process correspondence, event invitations, engagement letters, and pitch decks in PowerPoint.
• Handle fee‑earner expense claims, time recording, and billing queries.
• Open new matters, perform conflict checks, and complete matter opening forms.
• Support reception duties and provide ad‑hoc administrative assistance as needed.

Required profile

• Professional, courteous manner with strong relationship‑building skills.
• Excellent attention to detail, fast and accurate typing.
• Ability to prioritize workload, self‑manage and handle conflicting priorities.
• Effective communication with staff at all levels, including partners and clients.
• Team‑player who can also work independently and remains flexible.

Required skills

• Extensive knowledge of MS Word, MS Excel, MS PowerPoint, and MS Outlook.
• Familiarity with document management systems.