Office Manager & Executive Assistant for Global Consulting Firm

About the role

We are seeking an experienced Office Manager and Executive Assistant to support our global consulting firm. The role combines facilities management with executive support, ensuring smooth daily operations and efficient stakeholder coordination.

Key responsibilities

• Provide secretarial support for 1-2 senior stakeholders, managing calendars, meetings, deadlines and deliverables.
• Coordinate travel arrangements, including flights, ground transport, visas and itineraries.
• Prepare administrative reports, maintain filing systems, and process expense claims.
• Oversee office maintenance, pantry supplies, equipment and space planning.
• Serve as primary contact for building and facilities vendors, fostering sustainable relationships.
• Develop and implement office policies and procedures to improve operational efficiency.
• Coordinate internal office events and conduct site inductions for new employees.
• Liaise with management through performance reports and budget planning.

Required profile

• 6-8 years of experience in office management within management consulting, professional or financial services firms.
• Polished client‑facing demeanor and strong business acumen.
• Excellent communication skills and ability to build relationships with global stakeholders.
• Proven ability to prioritize multiple tasks and adapt to shifting demands.
• Proactive, agile and self‑motivated with capacity to manage complex projects independently.

Required skills