Office Manager – HR & Finance (Singapore)

About the role

We are seeking a reliable Office Manager to handle day‑to‑day HR, finance and office operations for our Singapore location. The role requires a proactive individual who can work independently in a fast‑moving SME environment, coordinating with management, employees and external service providers.

Key responsibilities

• Process supplier invoices, manage accounts payable and ensure proper approvals.
• Prepare customer invoices, monitor receivables and follow up on collections.
• Maintain basic bookkeeping records, assist with bank reconciliations and track company expenses.
• Coordinate payroll inputs, employee reimbursements, CPF contributions and related documentation.
• Manage employee onboarding and offboarding, maintain HR records, and support recruitment activities.
• Handle work‑pass applications, renewals and cancellations through MOM systems.
• Oversee daily office and showroom operations, including reception, supplies, facilities and vendor management.
• Coordinate meetings, travel arrangements, couriers and company events.

Required profile

• Diploma or degree in Business Administration, Human Resources, Accounting, Finance or a related field.
• 4–6 years of experience in office administration, HR operations or basic finance functions.
• Practical experience with bookkeeping, accounts payable, customer collections and payroll coordination.
• Good understanding of Singapore employment regulations and compliance requirements.

Required skills

• Bookkeeping
• Accounts payable processing
• Payroll coordination