Operations Administrative Assistant (1-year contract)

About the role

The Operations Administrative Assistant will support day‑to‑day production activities in a fast‑paced manufacturing environment. You will act as a liaison between engineering, quality, and logistics teams while ensuring accurate documentation and smooth workflow.

Key responsibilities

• Assist in coordinating production schedules and monitoring workflow progress.
• Track inventory levels, material usage and support procurement activities.
• Maintain accurate operational records, including production reports and quality documentation.
• Prepare reports, presentations and meeting materials for internal stakeholders.
• Handle correspondence, emails and phone inquiries, providing timely responses.
• Enter data accurately into ERP, MES and WMS systems.
• Coordinate shipping, receiving and logistics for raw materials and finished goods.
• Liaise with suppliers, vendors and internal teams to ensure on‑time delivery.
• Support planning and execution of operational improvement initiatives.
• Serve as a point of contact for operational inquiries and facilitate cross‑functional communication.

Required profile

• Professional Certificate, NITEC or Diploma in Business Administration, Management or a related field.
• 1–3 years of administrative or operations support experience, preferably in semiconductor or high‑volume manufacturing.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work both independently and collaboratively.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using ERP, MES and WMS systems for data entry and tracking.