Administrative Assistant – Singapore Office

About the role

Wotton Kearney is seeking an Administrative Assistant to support the day‑to‑day operations of its Singapore office. The role blends finance, office management, event coordination and legal administration, providing comprehensive support to the Office Manager and legal teams.

Key responsibilities

• Assist with billing, invoicing, collections and financial administration, including payment checks and audit confirmations.
• Coordinate office operations and onboarding activities such as facilities, suppliers, IT equipment, system access and workspace setup for new starters.
• Organise and support client events, managing logistics from planning through execution.
• Provide administrative support across the office, including matter opening, conflict checks, expense processing, travel arrangements and corporate documentation.
• Act as a primary point of contact for internal and external stakeholders, vendors and service providers to ensure smooth office functioning.

Required profile

• Previous experience as a Legal Secretary, administrator or in a similar legal support role.
• Proactive attitude with the ability to adapt to changing priorities and manage multiple responsibilities.
• Strong organisational and time‑management skills with attention to detail.
• Excellent communication and relationship‑building abilities.
• Comfortable working in a fast‑paced environment while maintaining professionalism.

Required skills

• Microsoft Office suite

What we offer

• Hybrid and flexible working options.
• Career development through mentoring, training, conferences and ongoing learning.
• Collaborative and supportive culture.
• Generous parental leave, purchased leave and wellbeing support programs.
• Home office allowances, education assistance and Employee Assistance Program access.
• Opportunities to give back through charity partnerships and community initiatives.