Administrative Secretary – Singapore

About the role

We are looking for a proactive Administrative Secretary to support Partners, Directors and Managers within Deloitte Singapore. The role combines day‑to‑day office coordination with billing and recovery activities, ensuring smooth operations for the assigned portfolio.

Key responsibilities

• Provide comprehensive secretarial support including travel and meeting room bookings.
• Upload and manage documents using Deloitte’s global in‑house software.
• Process and manage client billings, representing roughly 20 % of the workload.
• Carry out recovery activities in line with standard operating procedures to minimise delinquency.
• Maintain up‑to‑date status reports and deliver them to managers on request.
• Communicate with internal stakeholders and prepare simple analytical reports and presentation materials.
• Track file progress using the internal database and perform ad‑hoc administrative duties as needed.

Required profile

• Minimum Diploma in Accounting, Finance, Business or related field.
• Previous administrative or secretarial experience, preferably in a law, accounting or consulting environment.
• Proven ability to close outstanding invoices and manage billing processes.
• Strong interpersonal, organisational and communication abilities.
• Meticulous attention to detail and effective time‑management skills.

Required skills

• SAP
• Salesforce
• Microsoft Office suite