Executive Assistant

About the role

An established Singapore‑based private equity firm is seeking a team Executive Assistant to support multiple members of its investment team. The role blends executive support, office operations and light IT administration in a collaborative, on‑site environment.

Key responsibilities

• Provide secretariat support to multiple members of the investment team, including calendar management, travel arrangements and expense processing.
• Oversee day‑to‑day office operations such as visitor reception, meeting‑room preparation, procurement of supplies and liaison with building management.
• Handle basic IT and systems administration, including troubleshooting office equipment, coordinating with external vendors and setting up new‑joiner workstations.
• Maintain accurate contact databases, IT inventory records and documentation of user access and licences.

Required profile

• Minimum five years of experience as a team Executive Assistant in a fast‑paced financial environment (private equity, asset management, hedge fund or similar).
• Demonstrated ability to manage confidential information with discretion and to anticipate the needs of an investment team.
• Polished, articulate communication style and the confidence to interact with external stakeholders at any level.
• Service‑oriented mindset, comfortable wearing multiple hats across administration, office management and basic IT support.

Required skills

• Proficiency in calendar and travel management tools.
• Experience with office equipment troubleshooting and coordination with IT service providers.
• Strong organisational skills for procurement, BCP support and off‑site planning.

What we offer

• Competitive base salary with a discretionary bonus structure.
• Full‑time, on‑site position in a well‑located CBD office.
• Close exposure to a respected investment team and the broader operations of a private‑equity firm.
• A low‑drama, professional environment where good work is recognised.