Administration Coordinator

About the role

We are looking for an Administration Coordinator to support our property services operations across Singapore. The role involves liaising with tenants, handling complaints, and ensuring smooth administrative processes at site offices.

Key responsibilities

• Liaise with tenants or service providers at site offices.
• Conduct rounding checks of units and record any complaints.
• Prepare meeting documents and assist the manager with work details.
• Record feedback, manage filing, and summarize account collections.
• Respond to emails, letters and other correspondence.
• Follow up on contract agreements, legal cases and schedule training for the I‑base System.
• Collect quotations, prepare summary quotes for repair work and provide customer service feedback.
• Audit and maintain documents for all job sites, update the strata roll and project handbook.
• Renew certificates and service contracts for non‑man‑site locations.
• Input data for accounts and operations, update portals such as Qonerstone and Google Forms.
• Prepare AGM/EOGM documentation and undertake any other tasks assigned by the superior.

Required profile

• Immediate availability.
• Junior executive level.
• Familiarity with MCST accounts.
• Experience with MA industries.

Required skills

• I‑base System
• Qonerstone
• Google Forms
• MCST accounting

What we offer

• Full‑time junior position.
• Salary range SGD 2,400 – 2,800 per month.
• Islandwide coverage across Singapore.