Administration Executive – Manufacturing Support

About the role

The Administration Executive will provide essential administrative support to the production, operations and management teams of a manufacturing environment. This junior‑level position ensures smooth day‑to‑day office and shop‑floor processes.

Key responsibilities

• Maintain production records, reports and documentation.
• Handle filing, data entry, document control and inventory tracking of raw materials and office supplies.
• Process purchase requisitions, work orders, invoices and delivery paperwork.
• Coordinate meetings, prepare agendas and record minutes as needed.
• Support production scheduling by updating work plans and communicating changes.
• Monitor attendance, overtime, leave applications and timesheets for production staff.
• Assist with onboarding documentation and new‑employee administrative tasks.
• Liaise with suppliers, customers and internal departments to ensure smooth operations.
• Prepare reports, presentations and correspondence for management.
• Support audits, manage courier services and organise office logistics.

Required profile

• Junior executive level with strong organisational abilities.
• Attention to detail and ability to manage multiple tasks.
• Good communication and interpersonal skills.

Required skills

• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Accurate data‑entry and document‑control capabilities.
• Basic knowledge of manufacturing processes.
• Familiarity with ERP systems such as SAP, Oracle or Microsoft Dynamics.

What we offer

• Competitive monthly salary ranging from SGD 3,700 to SGD 5,500.
• Full‑time, onsite role in Woodlands, Singapore.
• Opportunities to develop administrative expertise within a manufacturing setting.