Administrative Assistant – Employee Services

About the role

We are looking for an Administrative Assistant to support our Employee Services function. The role involves handling personnel documents, digitising records, and ensuring data protection compliance within our HR team. You will work closely with the HR team to ensure smooth processing of employee documentation and support compliance initiatives.

Key responsibilities

• Verify and manage scanned personnel documents for accuracy, completeness and proper classification.
• Rename electronic files following naming conventions and resolve any discrepancies.
• Prepare, validate, and maintain document index files prior to system upload.
• Upload verified documents to SuccessFactors and maintain logs of processed, pending and outstanding records.
• Handle employee records confidentially, complying with PDPA and internal data protection policies.
• Provide general administrative and operational support to the HR team.

Required profile

• Diploma, Higher NITEC, NITEC, GCE ‘O’ Level or GCE ‘A’ Level qualification.
• Prior experience in administrative or clerical support roles.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong attention to detail and ability to work independently or as part of a team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SuccessFactors (HR system)