Administrative Assistant / Executive Secretary (12‑month contract)

About the role

We are seeking a proactive Administrative Assistant to provide comprehensive support to the Vice President and the broader team. This 12‑month fixed‑term position is based in Singapore and offers a competitive salary of up to SGD 6,000 per month.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements, including tax‑related travel tracking.
• Prepare expense reports, process claims, and monitor departmental budgets.
• Take accurate meeting minutes and follow up on action items.
• Design and produce high‑quality PowerPoint presentations for internal and external audiences, including C‑suite engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews.
• Maintain correspondence, records, filing systems, contact lists, and group email distributions.
• Coordinate onboarding activities such as laptop setup, mobile phone and AMEX card requests.
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Required profile

• Bachelor’s degree in Marketing, Business Administration or a related field.
• 4‑5 years of experience as a Team Assistant or Executive Secretary.
• Strong organizational, time‑management and communication abilities.
• Professional and tactful interaction with internal and external stakeholders.

Required skills

• Advanced proficiency in Microsoft PowerPoint.
• Familiarity with Microsoft Office suite (Word, Excel, Outlook).

What we offer

• 12‑month fixed‑term contract.
• Salary up to SGD 6,000 per month.
• Opportunity to work closely with senior leadership in a dynamic environment.