Administrative Executive, Engineering

About the role

The Administrative Executive for Engineering manages the administrative and office systems of the Engineering Department at Hilton Singapore Orchard. The role acts as the key point of coordination between the Chief Engineer, the Engineering team and other departments, in line with the hotel's standards, policies and procedures.

Key responsibilities

• Handle all paperwork, mail and correspondence for the Engineering department, keeping filing systems organised and records accurate.
• Compile monthly reports, statistics, meeting minutes, duty rosters, petty cash and expense forms; attend meetings chaired by the Chief Engineer and ensure minutes are ready within 24 hours.
• Coordinate the Engineering team's activities, collate information for the Chief Engineer, manage his/her appointments and schedule, and take detailed messages when he/she is unavailable.
• Assist the team in preparing records, reports and other documentation.
• Manage department requisitions, follow up on purchases and keep full records through to final accounting.
• Oversee department attendance tracking and daily expense reimbursement.

Required profile

• Diploma education and above.
• At least 2 years of related experience in a hotel or administration role.
• Good communication skills and initiative, with willingness to take on extra responsibilities.

Required skills

• Good English and office software skills.
• Familiarity with computer systems and some filing and technical knowledge.