Administrative Officer – Fire Station Support

About the role

This role supports a fire station within the Singapore Civil Defence Force, providing comprehensive administrative, finance and logistical assistance while liaising with Division Headquarters.

Key responsibilities

• Deliver efficient administrative and logistical support to the fire station.
• Maintain personnel records, including attendance, leave, medical and test documentation.
• Prepare and submit timely reports and nominations to Division HQ and SCDF Headquarters.
• Oversee processing of allowances, claims and other administrative submissions with regular audits.
• Update staff lists, movement charts, recall networks and related administrative registers.
• Assist the Station Commander in organising functions, ceremonies and welfare activities.
• Coordinate facility maintenance and liaise with Division HQ on repair matters.
• Manage administrative matters for Civil Defence Auxiliary Unit volunteers.
• Mentor and supervise administrative National Service personnel.

Required profile

• Minimum diploma in any discipline.
• Proficient use of Microsoft Office applications.
• Strong organisational, time‑management and communication abilities.
• Detail‑oriented with the capacity to multitask.
• Knowledge of procurement and inventory management.
• Familiarity with electronic document management systems.
• Problem‑solving mindset and initiative.
• Good interpersonal skills and teamwork orientation.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• Electronic Document Management Systems