Administrative Specialist

About the role

The Administrative Specialist will ensure smooth day‑to‑day office operations for MEXC’s Singapore hub, supporting employees, vendors and internal teams. This role combines facilities management, procurement, onboarding support and event coordination in a fast‑paced fintech environment.

Key responsibilities

• Manage daily office administration, including facilities, supplies, equipment and vendor coordination.
• Coordinate maintenance, repairs, access management, meeting rooms and workspace arrangements.
• Support employee onboarding and offboarding, preparing workstations, arranging access and handling documentation.
• Oversee administrative procurement: source suppliers, request quotations, place orders and track expenses.
• Organise business meetings, company events, team activities and travel arrangements.
• Maintain accurate records, contracts, invoices and ensure proper filing and confidentiality.
• Collaborate with HR, Finance, IT and other teams to resolve administrative requests efficiently.
• Assist with local office compliance, liaising with building management and external service providers.
• Monitor office budgets, prepare expense reports and identify cost‑saving opportunities.
• Provide general administrative support to management and staff, handling ad‑hoc tasks and projects.

Required profile

• Bachelor’s degree or higher in Business Administration, Management, Human Resources or a related field.
• Minimum 3 years of experience in office administration or workplace operations.
• Strong organizational, coordination and multitasking abilities.
• Excellent communication and interpersonal skills, able to work with employees, vendors and external partners.
• High attention to detail, ownership mindset and problem‑solving capability.
• Fluent English; Mandarin Chinese is a plus.
• Experience in technology, fintech, cryptocurrency or multinational environments is preferred.

Required skills

• Proficiency with Microsoft Office suite.
• Proficiency with Google Workspace and other common administrative tools.