Assistant Manager, Facilities Management and General Administration

About the role

Olympus Singapore is looking for an Assistant Manager to cover the full spectrum of Facilities Management and General Administration, with support for Corporate Communications within the Olympus Singapore office. The role combines administration, procurement, facilities oversight, expatriate arrangements and workplace safety.

Key responsibilities

• Supervise day-to-day administration operations and improve administrative systems, policies and procedures
• Work with accounting and management teams to set budgets and monitor expenses; manage travel, flight, hotel, transport and vendor costs
• Procure company property, general liability and business insurance; manage indirect expenses with cost analysis
• Support HR-driven employee engagement, benefits and activities, including orientation and on/off boarding, and handle expatriate management
• Manage the office: supplies, equipment maintenance, mailbox, courier, delivery, guest records and staff facility queries
• Liaise with building management and landlord on leasing matters; control security access and oversee cleaning, pest control and audits
• Manage firmwide MEP assets and maintain workplace safety and health procedures, including fire drills and first aid
• Lead corporate communications: coordinate internal communications, develop media strategies, create content for internal platforms, manage collateral against global branding policy and support company-wide meetings and events

Required profile

• Minimum diploma
• At least 4-5 years of relevant experience in facilities management, general administration and people management

Required skills

• Strong problem-solving, critical thinking, coaching and interpersonal skills
• Ability to plan and track multiple projects and deadlines, and to work in a fast-paced environment
• Proactive, meticulous, multi-tasking and able to respond well under pressure
• Strong organisational and event-management skills, with strong verbal and written communication