Assistant Manager, General Administration

About the role

The IB&M Finance & Operations Asia team covers Singapore, Tokyo, Beijing and Shanghai, and its direct team handles general administration for the Singapore Branch. The Assistant Manager provides administrative support to the Singapore branch, interacts with internal stakeholders and external customers or visitors, and works closely with the CFO, Singapore. The position reports directly to the CFO, Singapore.

Key responsibilities

• Lead day-to-day administration and facilities management of the Singapore Branch, keeping the office professional and efficient.
• Support senior Singapore and regional leadership and other business stakeholders.
• Oversee travel and expense management, procurement, supplier management, office and equipment maintenance, security, access and warehousing.
• Coordinate meetings, internal functions, off-sites and employee engagement events.
• Support governance, risk and business continuity, including control reviews, procedure maintenance and adherence to Bank policies.
• Coordinate corporate administration and regulatory activities, including liaison with the Singapore Corporate Secretary on statutory filings, accounts and director particulars, and Group insurance matters.
• Manage operational finance activities such as staff expense claims and supplier invoice payments, and support ad hoc projects.

Required profile

• At least 5 years' experience in an office administration role in multinational companies, preferably in a foreign bank branch.
• Demonstrated experience supporting senior executives and people management.
• Strong written and verbal communication skills.
• Exceptional organisational, time management and interpersonal skills.
• Self-motivated, proactive, independent and able to work unsupervised.

Required skills

• Strong Microsoft Office skills.