Assistant Manager, Outreach (1-Year Contract)

About the role

The National University of Singapore is hiring an Assistant Manager (Event Management) for the Department of Medicine, Yong Loo Lin School of Medicine, on a 1-year contract. The role supports the NUS Academy for Healthy Longevity, which focuses on geroscience and precision geromedicine. The incumbent organizes and runs conferences, workshops, donor events and community events to share research, build a community of researchers and practitioners, recruit participants for research studies and engage policymakers.

Key responsibilities

• Plan, organize and execute academic conferences, workshops and community events on geroscience and healthy longevity research
• Develop and manage event timelines, budgets and logistics, and oversee on-site setup, audiovisual needs and troubleshooting
• Run post-event evaluations and reports, and liaise with internal departments, vendors and stakeholders
• Coordinate speaker invitations, travel and accommodation, and manage registrations and attendee communications
• Maintain records of event documentation and expenses
• Manage stakeholder lists, promote events through marketing materials, and support the research team with presentations
• Perform other duties and take part in regular and ad-hoc events and projects as assigned by the Reporting Manager

Required profile

• Bachelor's degree in Event Management, Business Administration, Hospitality, Science Communication or a related field
• At least 2 years of experience in event planning and coordination, preferably in an academic or research setting
• Ability to handle multiple events at once, adapt to change and work independently and as a team member

Required skills

• Project management and organization
• Proficiency in event management software and Microsoft Office
• Budget management and vendor negotiation experience
• Excellent written and verbal communication