Assistant Officer – Administration (6‑month contract)

About the role

The Assistant Officer – Administration provides essential clerical and administrative support to the Health, Safety and Environment (HSE) department on a six‑month contract. You will ensure smooth daily operations through accurate record‑keeping, timely processing of attendance, and coordination of purchase and service requests.

Key responsibilities

• Compile, prepare and submit daily attendance timesheets for all HSE personnel.
• Administer purchase and service requests related to HSE activities, following up with relevant departments.
• Monitor and replenish basic stationery inventories required for HSE operations.
• File, scan and organise both physical and digital department records while ensuring data‑privacy compliance.
• Support onboarding and off‑boarding processes for HSE staff, including visitor registration and security clearances.
• Ensure prompt handling of payments for items and services rendered to the HSE department.

Required profile

• 2–4 years of experience in an administrative or clerical role, preferably within the marine industry.
• Meticulous attention to detail and strong data‑management capabilities.
• Educational background in Business Administration or a related field.

Required skills

• Proficiency with the MS Office Suite.
• Experience using SAP or similar enterprise resource planning systems.