Assistant - Team Coordinator (1-Year Contract)

About the role

Grab is Southeast Asia's leading superapp, and this is a 1-year contract position in its Singapore office. You will join the Office of the Chief of HRO, which supports people leadership across People Operations, Talent, Rewards and People Experience, so that the Chief of HRO and other leaders can focus on what matters most. As Team Coordinator, you will provide high-quality coordination and administrative support.

Key responsibilities

• Manage the calendar for the Chief of HRO and the team: schedule meetings, resolve conflicts and keep commitments visible.
• Arrange domestic and international travel, including itineraries, bookings, visas and related documentation.
• Coordinate internal and external meetings, including agendas, meeting rooms, virtual links, attendee communications, minutes and follow-ups.
• Prepare and submit expense claims, track reimbursable expenses and follow up on invoices and payments.
• Draft and edit correspondence, reports, presentations, meeting materials and other documents.
• Act as the communication link between the Chief of HRO, department members, internal teams and external stakeholders.
• Maintain confidential records and support operations such as onboarding, team events, data collation and venue bookings.
• Provide cross-support to the C-Suite as required.

Required profile

• At least 5 years of experience as a team coordinator, executive assistant, personal assistant, operations coordinator or in a similar role.
• Proven ability to handle last-minute requests and prioritise competing assignments.
• Strong organisational and time-management skills, and strong written and verbal communication skills with senior stakeholders.
• Sound judgment and discretion with confidential information; able to work independently with limited supervision.
• Good to have: experience supporting an executive or leadership team, coordinating cross-functional projects, preparing presentations and reports, or familiarity with travel, expense, procurement or invoice processes.

Required skills

• Calendar and travel management, including a high volume of complex travel.
• Microsoft Office or Google Workspace.

What we offer

• Term life insurance and comprehensive medical insurance.
• Parental and birthday leave, plus volunteering leave.
• A confidential assistance programme for Grabbers and their loved ones.
• FlexWork arrangements such as differentiated hours.