Executive Assistant & Administrator for Luxury Beauty Brand

About the role

We are seeking a proactive Executive Assistant & Administrator to support the Senior Vice President and senior leadership of a luxury beauty brand. You will act as the central hub for executive communication, ensuring smooth operations across the team.

Key responsibilities

• Manage complex calendars, travel arrangements, expense claims and schedules for senior executives.
• Coordinate internal and external meetings, prepare agendas, compile presentation materials and draft correspondence.
• Serve as the primary point of contact between executives, employees, clients and external stakeholders.
• Oversee team communication, mail and courier services, and onboarding logistics for new hires.
• Handle vendor onboarding, purchase order creation and ad‑hoc projects.
• Plan and execute events, workshops and employee engagement activities.
• Support strategic initiatives, identify process improvements and manage multiple projects simultaneously.

Required profile

• Diploma in any field.
• 5–8 years of executive support experience to senior leadership.
• Strong professionalism, discretion and ability to handle confidential information.
• Excellent multitasking, proactive and resource‑ful attitude in a fast‑paced environment.
• Japanese language proficiency is a plus.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

What we offer

• Competitive basic salary (SGD 5,000‑5,500 per month) plus annual wage supplement and variable bonus.
• Central Singapore office location with a 5‑day work week.
• Opportunities to contribute to strategic initiatives within a luxury beauty brand.