Executive Assistant, APAC

About the role

Fitch Solutions, part of Fitch Group, is looking for a proactive and highly organised Executive Assistant based in Singapore to support the Managing Director, APAC Head of Commercial. The role covers calendar management, travel and expense coordination, meeting organisation and administrative projects, and also supports other Managing Directors in the APAC leadership team.

Key responsibilities

• Manage complex calendars, coordinate meetings across time zones, resolve scheduling conflicts and prioritise competing demands.
• Arrange domestic and international business travel, including flights, accommodation, itineraries and visas where applicable.
• Prepare and submit expense claims, reconcile receipts and follow up on outstanding information.
• Organise internal and external meetings, support leadership meetings, presentations, briefing materials and team events, and track agreed actions.
• Support senior internal and external stakeholders across APAC and globally, coordinating communication and follow-up between executives and teams.
• Independently manage administrative projects involving multiple stakeholders, and anticipate executive needs to solve problems proactively.
• Handle sensitive business and employee information with discretion and professionalism.

Required profile

• At least 5 years of Executive Assistant experience supporting senior executives or multiple senior leaders.
• Proven experience managing complex calendars and international travel across time zones.
• Excellent organisation, attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication, discretion and professionalism with confidential information.
• Experience supporting senior leaders in a regional or international organisation, ideally across APAC.
• Ability to build working relationships with senior stakeholders across countries and cultures.

Required skills

• Strong working knowledge of Microsoft Office, including Outlook, PowerPoint, Excel and Teams.
• Experience with travel and expense management systems.
• Comfort using AI-enabled tools to work more efficiently.

What we offer

• Hybrid work: 3 days a week in the office depending on line of business and location.
• Training, leadership development and mentorship programmes.
• Retirement planning and tuition reimbursement.
• Healthcare offerings and family-friendly policies, including a global parental leave plan.
• Paid volunteer days, matched donation funding and an inclusive workplace with Employee Resource Groups.