Executive Assistant - Asset Management

About the role

Macquarie Asset Management is hiring an Executive Assistant for its Singapore office, supporting the high-performing Asset Management business across several teams. The role sits in a fast-paced, close-knit team and supports executives and team members with inbox and calendar management, travel and expense handling, and coordination of corporate events.

Key responsibilities

• Inbox and calendar management, arranging internal and external in-person or virtual meetings, including managing waiting rooms, participants, agendas and presentations when needed
• Domestic and international travel arrangements, including flights, accommodation, car transport and visas
• Process expense claim submissions and meet submission deadlines
• Oversee stationery stock, place orders and work with suppliers so purchase orders and invoices are submitted correctly
• Coordinate meetings with international offices across different time zones and support corporate events such as Townhalls, Lunch and Learn sessions and Firechats

Required profile

• 3+ years of executive assistant support experience in the professional services industry; finance or banking experience is an advantage
• Proven track record of seamless executive and team support in a fast-paced environment, with a nimble approach to fluctuating volumes and different teams
• Proactive, discreet and professional, with exceptional attention to detail
• Strong organisational, planning and multi-tasking skills, able to manage conflicting priorities
• Natural collaborator with excellent interpersonal and communication skills

What we offer

• Wellbeing leave day and 5 additional paid Flexi-Leave days per year
• 20 weeks' paid parental leave for primary caregivers, 12 days of paid transition leave and 6 weeks for secondary caregivers
• 2 days of paid volunteer leave per year and donation matching
• Option to purchase additional annual leave
• Medical and life insurance, flexible wellbeing credits and learning and development opportunities, including reimbursement for professional memberships
• Hybrid and flexible working arrangements, dependent on role, plus reimbursement for work-from-home equipment