Executive Assistant (Banking)

About the role

An experienced Executive / Team Assistant is sought to provide secretarial and administrative support to the COO and senior leadership team of a leading international bank. The role covers managing executive schedules, coordinating regional meetings and travel, handling expenses and approvals, and supporting day-to-day office operations. The ideal candidate is organised, proactive and discreet, able to work independently and coordinate with stakeholders across different countries.

Key responsibilities

• Manage the COO's calendar, appointments and meeting schedules
• Coordinate internal and external meetings, including logistics, venues and arrangements for overseas visitors
• Arrange executive travel, including flights, accommodation, itineraries and related administrative matters
• Review and process expense claims, coordinate payments and ensure timely submissions
• Monitor the COO's approval queue and follow up on outstanding approvals and action items
• Assist with planning and coordination of internal and external events
• Liaise with regional teams, senior stakeholders, clients, vendors and external partners
• Maintain confidential records and handle sensitive business information appropriately
• Support office administration, including onboarding and offboarding, office supplies, internal process documentation and IT requests
• Provide ad hoc secretarial and administrative support as required

Required profile

• Diploma in Business Administration or a related discipline, or equivalent relevant experience
• At least 5 years of experience in executive assistance, personal assistance or senior administrative support, preferably supporting senior executives
• Strong organisational, communication and stakeholder management skills
• Good attention to detail and ability to manage competing priorities independently
• Able to handle confidential information with discretion

Required skills

• Calendar management, meeting coordination, international travel arrangements and expense administration
• Microsoft Outlook, Word, Excel and PowerPoint
• Desired: experience in banking, financial services or a multinational organisation, supporting C-level executives, corporate travel and expense systems, event coordination and project administration

Candidates apply by sending their updated resume to the recruiter, who will keep confidentiality and only contact shortlisted candidates for interviews.