Executive Assistant, Elective Care Enterprise (OT Department)

About the role

Woodlands Hospital, a next-generation integrated acute and community hospital in Singapore, is seeking two highly competent and experienced Executive Assistants to provide dedicated executive support to clinicians in the OT department of Elective Care Enterprise. The role suits a mature professional who can bring structure, precision and calm to senior leadership work, operating independently while managing several time-sensitive priorities.

Key responsibilities

• Provide proactive, reliable executive support to clinicians and the clinician leadership team, anticipating needs and acting as a discreet gatekeeper of requests and information.
• Manage complex calendars, meetings, travel and logistics, and prepare agendas, briefing papers, presentations and accurate minutes.
• Track decisions and action items so they are followed up and closed on time.
• Liaise between senior leadership, internal teams and external stakeholders, keeping communication clear and professional.
• Support approved projects, committees and cross-functional initiatives by monitoring timelines, deliverables and dependencies.
• Handle confidential information with discretion and produce clear, accurate written work such as emails, minutes and formal documents.
• Use digital tools to manage schedules, documents and workflows, keep records organised and suggest improvements to administrative processes.

Required profile

• Experience supporting senior leaders in complex, fast-paced and/or highly regulated environments.
• Strong organisational and planning skills, able to manage multiple priorities independently.
• High level of discretion, emotional intelligence and professional judgement.
• Proactive, dependable style with strong ownership and follow-through.
• Ability to stay effective amid change and ambiguity, and willingness to support time-sensitive requests and occasional after-hours demands.
• Interest in contributing to meaningful work within a public healthcare setting.

Required skills

• Proficiency in common productivity and collaboration tools such as email, calendars, document preparation and presentations.
• High-quality written work with attention to grammar, tone and accuracy.