Executive Assistant - International Tax Team

About the role

A highly organized, proactive and technology-savvy Executive Assistant is sought to provide primary executive support to the Senior Director and administrative and operational support to designated members of the International Tax team. The role acts as a trusted partner managing executive priorities, coordinating complex cross-functional activities and using modern digital tools, including AI-enabled productivity solutions, to drive operational excellence. It suits someone with sound judgment, discretion and the ability to work in a fast-paced global environment.

Key responsibilities

• Manage a complex executive calendar, prioritizing meetings and scheduling across multiple time zones
• Coordinate domestic and international travel, including itineraries, logistics and supporting documentation
• Prepare meeting agendas, briefing materials, presentations and executive summaries
• Support departmental budget administration, including vendor setup, purchase requisitions and invoice and cost tracking
• Maintain action-item trackers and monitor progress against commitments and deadlines
• Support planning and coordination of key initiatives, projects and organizational activities
• Maintain accurate records in line with company policies, information-management requirements, access controls and confidentiality expectations
• Use Microsoft 365 applications, including Outlook, Teams, SharePoint, PowerPoint, Excel and Copilot
• Identify process improvements through automation and digital solutions, and support adoption of approved AI tools with proper governance
• Build relationships across global regions and functions, and coordinate with external service providers, consultants and advisors
• Handle confidential information with discretion and respond to routine inquiries

Required profile

• Diploma or higher qualification in Business Administration, Management, Secretarial or Administrative Studies, or equivalent relevant experience
• At least 6 years of administrative or executive support experience, including at least 3 years supporting senior leaders in a multinational organization
• Demonstrated ability to support leaders with regional or global responsibilities
• Excellent written and verbal English, strong organizational and time-management skills, and high standards of professionalism and discretion
• Preferred: Mandarin Chinese, experience with Oracle and Concur, familiarity with project management tools, and experience supporting Tax, Finance, Legal or another corporate function in a multinational

Required skills

• Advanced Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint, OneDrive)
• Experience with Microsoft Copilot or other AI-enabled productivity tools preferred