Executive Assistant

About the role

The Executive Assistant provides high‑level support to the Managing Director, handling day‑to‑day administrative tasks while driving key strategic projects. This position offers exposure to cross‑functional teams and the chance to contribute to high‑impact initiatives.

Key responsibilities

• Manage the Managing Director’s calendar, schedule meetings, and coordinate communications on deadlines and deliverables.
• Arrange travel, accommodation, visas and detailed itineraries for senior leaders.
• Prepare administrative reports, process expenses and maintain organized filing systems.
• Partner with leadership to prioritize initiatives and support decision‑making.
• Oversee office supplies, vendor relationships and service provider management.
• Provide administrative assistance to internal teams, including documentation handling.
• Coordinate IT tasks such as creating/removing email accounts and supporting onboarding.
• Assist in managing departmental budgets for administrative needs.

Required profile

• Bachelor’s degree in any discipline; business administration, project management or related fields preferred.
• Minimum 5 years of experience providing executive support and managing office operations.
• Experience in a fast‑paced trading or commodities environment is a plus.
• Strong organizational, decision‑making and problem‑solving abilities, especially under pressure.
• Excellent communication, writing and interpersonal skills.
• Motivated to learn continuously and take on higher‑impact responsibilities.

Required skills