Executive Assistant

About the role

HarbourVest, a global firm founded over forty years ago, is looking for an Executive Assistant to provide proactive, high-quality executive and administrative support to senior professionals. The role is full-time and based in the office, with some flexibility to work remotely, including up to five extra remote days per quarter at your discretion, subject to manager approval.

Key responsibilities

• Manage complex calendars, coordinate meetings and schedule appointments.
• Arrange international and domestic travel, including detailed itineraries.
• Prepare and edit correspondence, reports, presentations and other documents.
• Handle confidential information with discretion.
• Facilitate communication between executives and internal and external collaborators.
• Maintain electronic and paper records so they stay up to date and accessible.
• Coordinate events, visitors and special projects, and support other EAs and office teams as priorities change.

Required profile

• 3-5 years of relevant experience, ideally supporting senior leadership in private equity, investment banking or financial services.
• Proven ability to handle complex schedules, international travel and changing priorities.
• High degree of discretion and judgment with confidential or sensitive information.
• Able to interact confidently and professionally with senior executives, investment professionals, clients, investors and external collaborators.
• Collaborative and willing to support colleagues across locations and time zones.

Required skills

• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organization, prioritization and problem-solving skills.
• Excellent written and verbal communication skills.