Executive Assistant & Office Manager – Family Office

About the role

We are looking for a highly dependable Executive Assistant & Office Manager to support the CEO/Founder of a family office. The role combines executive coordination, office operations, and selective personal assistance in a fast‑paced, entrepreneurial environment.

Key responsibilities

• Provide comprehensive administrative support to the CEO, managing complex calendars, meetings, travel and confidential documentation.
• Coordinate regional and overseas business arrangements, track action items and support strategic initiatives.
• Oversee daily office operations, procurement, facilities, vendor relationships and onboarding processes.
• Handle budgeting, expense tracking, invoice management and organize company events.
• Assist with family‑office related administration, personal scheduling, travel logistics and hospitality for VIP guests.
• Liaise with external advisors, private banking contacts, property managers, schools and healthcare providers while maintaining utmost confidentiality.

Required profile

• Minimum 8 years of experience supporting senior executives, founders or family principals.
• Previous exposure to family office, entrepreneur‑led businesses or private wealth environments is highly preferred.
• Strong sense of discretion, ownership and accountability.
• Highly organized, proactive, able to multitask and prioritize effectively.
• Excellent interpersonal and communication skills.

Required skills