Executive Assistant – Private Equity Investment Team

About the role

An established Singapore-based private equity firm is hiring an Executive Assistant to support select members of its investment team. It is a team EA seat, not a single-principal household role, sitting alongside a lean Singapore team in the CBD. The role reports into the Office Manager and covers executive support, day-to-day office operations and light IT and systems administration. It is a full-time, on-site position.

Key responsibilities

• Calendar coordination, scheduling and meeting logistics for supported team members
• Travel arrangements, including itineraries and last-minute changes
• Expense submissions and receipt reconciliation; maintaining contacts and address books
• Occasional preparation of presentation materials and briefing notes
• Receiving visitors, preparing meeting rooms and arranging couriers and deliveries
• Procurement and replenishment of office supplies, liaison with building management on maintenance and facilities, and ad-hoc office administration including BCP support and offsite planning
• Basic troubleshooting of office equipment, printers and meeting room systems, and coordination with external IT vendors
• IT setup support for new joiners, inventory and documentation of IT equipment and assets, and maintenance of user access records and system subscriptions

Required profile

• At least five years in a true Executive Assistant capacity, ideally as a team EA supporting more than one executive
• Experience supporting investment professionals at a PE firm, asset manager, family office or hedge fund is a strong plus
• Right to work in Singapore
• Bonus points for a financial services, family office or fund-operations background, experience coordinating with external IT vendors, running business continuity or offsite setups, and a degree from a recognised institution

Required skills

• Discretion with confidential information
• Comfortable handling office and IT administration tasks
• Quickly learning new tools and troubleshooting everyday office issues

What we offer

• Competitive base salary with a discretionary bonus structure
• Full-time, on-site role in a well-located CBD office
• A seat close to a respected investment team in a small, professional environment