Executive Assistant – Support C‑suite at Venture Capital Firm

About the role

The Executive Assistant will provide comprehensive administrative and secretarial support to the CEO and C‑suite of a fast‑growing venture capital firm. This role ensures smooth daily operations, enabling senior leaders to focus on strategic initiatives and investment decisions.

Key responsibilities

• Arrange travel itineraries, including flights, accommodation, and necessary documentation.
• Maintain and update the C‑suite’s contact lists and manage document filing, printing, binding, and courier services.
• Oversee subscriptions, memberships, and track administrative deadlines.
• Coordinate document execution, including printing, scanning, stamping, and mailing.
• Assist legal and compliance teams with third‑party due diligence, regulatory filings, and KYC/audit requests.
• Support finance team with data entry, preparation of weekly/monthly reports, invoice processing, and bank account opening.
• Provide ad‑hoc administrative support, including event organization and office operations.

Required profile

• Minimum O‑Levels/Diploma in any discipline.
• At least 1 year of secretarial experience, preferably in a law firm.
• Highly organized, meticulous, and able to solve problems proactively.
• Strong interpersonal and communication skills for internal and external stakeholder liaison.
• Professional demeanor with the ability to handle confidential information discreetly.
• Positive, collaborative attitude and eagerness to learn.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.

What we offer

• Competitive monthly salary ranging from SGD 4,000 to SGD 6,000.
• Opportunity to work in a dynamic venture capital environment.