Executive Assistant to CEO – Singapore

About the role

We are looking for an experienced Executive Assistant & Office Manager to support our CEO and oversee the day‑to‑day administration of our Singapore office. The role requires meticulous attention to detail, discretion, and a proactive mindset to keep the CEO focused on strategic priorities while ensuring a safe, efficient, and welcoming workplace.

Key responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and daily administrative needs.
• Prepare meeting materials, presentations, and correspondence.
• Coordinate meetings, visitors, and travel logistics, ensuring timely follow‑up and reminders.
• Handle confidential information with professionalism and discretion.
• Oversee office facilities, supplies, vendors, and workplace services to keep the office organized and running smoothly.
• Organise office events, employee engagement activities, and CSR initiatives.
• Support company‑wide meetings and office events from an administrative and logistical perspective.
• Collaborate with internal teams and external service providers (building management, cleaners, etc.) to ensure efficient operations.
• Manage office budgets, administrative purchases, process invoices, and support expense administration.

Required profile

• Diploma or Bachelor’s degree, or equivalent work experience.
• Minimum 5 years of experience as an Executive Assistant supporting a senior executive.
• Experience in office administration or office management is preferred.
• Excellent written and verbal communication skills.
• Highly organised, dependable, professional, and discreet.
• Friendly, approachable, service‑oriented, and able to adapt quickly in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).