Executive Assistant to Founders (Singapore)

About the role

The Executive Assistant will provide high‑level day‑to‑day support to the two founders of ZACD Group Ltd, a Singapore‑incorporated real estate investment and development platform listed on the Hong Kong Stock Exchange. This role goes beyond basic administration, requiring polished, discreet, and proactive coordination with internal teams and external stakeholders.

Key responsibilities

• Manage founders' calendars, meetings, travel arrangements, and daily schedules, ensuring priorities are balanced and preparation is thorough.
• Serve as the first point of contact for selected external stakeholders—including investors, partners, advisers, vendors, banks, and lawyers—drafting communications and ensuring timely follow‑up.
• Prepare meeting agendas, packs, minutes, action trackers, and coordinate signatures, approvals, contracts, and invoices while maintaining organized filing systems.
• Arrange business travel, visas, accommodation, and hospitality for investor meetings, board sessions, partner visits, and corporate events.
• Liaise with finance, HR, investment, fund management, project teams, and external service providers to track priorities, deadlines, and support ad‑hoc projects.

Required profile

• 5‑10 years of experience as an Executive Assistant, Personal Assistant, Office Manager, Team Assistant, or Secretary supporting founders, CEOs, directors, or senior executives.
• Background in real estate, investment, fund management, family office, financial services, law firm, professional services, or founder‑led businesses is advantageous.
• Demonstrated ability to handle confidential matters with discretion and to operate independently without constant supervision.

Required skills