Executive Assistant to President, APJ

About the role

Tech Data is looking for an Executive Assistant to the President of Asia Pacific & Japan (APJ). The role is based at the region's new headquarters in Suntec City and provides a wide range of administrative support to the President. The successful candidate brings positive energy, confidentiality, tact and diplomacy, and effective administrative skills to a fast-paced environment, with a focus on operational efficiency and brand excellence when representing the Executive.

Key responsibilities

• Organize, make appointments and maintain the executive's diary daily, avoiding conflicts and maximizing efficiency.
• Manage internal and external meeting logistics: agendas, communications, presentation materials, venue bookings, travel arrangements, expenses and meeting minutes.
• Prepare the executive for meetings and manage domestic and international travel, including flights, ground transport and itineraries.
• Coordinate projects and events internally and externally, and field and manage the executive's calls.
• Prepare PowerPoint presentations and other documentation as requested.
• Handle general office administration such as expenses and correspondence.
• Deal with multiple ad hoc demands and adjust priorities outside core business hours.

Required profile

• 5 to 8 years of relevant experience.
• Excellent verbal and written communication skills.
• Able to multi-task in a high-activity environment and handle ad hoc issues efficiently.
• Excellent attention to detail and problem-solving skills.

Required skills

• Proficiency in Microsoft Office suite.
• Web-based applications such as Concur, Citrix and Zoom.

What we offer

• Elective benefits tailored to the employee's country.
• Leadership and professional development programs and on-demand courses.
• Well-being seminars, events and a global Life Empowerment Assistance Program.
• Inclusive communities, business resource groups and volunteering opportunities.
• An onboarding program connecting new colleagues within the first 30 days.