Executive Assistant (Trading Team & Senior Executive)

About the role

The Executive Assistant will provide comprehensive administrative support to the Trading team and high‑level confidential assistance to the Senior Corporate Executive (SCE). The role combines travel coordination, expense management, office administration, and personal support duties.

Key responsibilities

• Arrange flight and accommodation bookings for Heads of Department in the Trading Division.
• Process travel expenses and claims via Workday.
• Support internal and external overseas delegations visiting Singapore.
• Collate and reconcile expense reports for business travel.
• Organise team‑building activities and departmental events.
• Maintain office supplies, stationery, and equipment inventories.
• Liaise with HR/Admin on office admin, furniture, and fittings feedback.
• Assist the Personal Assistant to the SCE and act as backup for household matters.
• Execute ad‑hoc administrative tasks and special assignments from the SCE.

Required profile

• Minimum Diploma in Business Administration or equivalent.
• Relevant secretarial certifications (optional).
• At least 5 years of experience in a similar executive support role.
• Proactive, resourceful, and able to anticipate needs.
• Highly organised, discreet, and capable of handling confidential information.
• Excellent communication and interpersonal skills.
• Flexible and adaptable to changing schedules.

Required skills

• Proficiency in MS Office Applications.
• Experience using Workday for expense processing.